Software Support

Most recent changes are listed first.  (Please note that the only difference between the 1.10 and the 2.0 versions is the print engine that the software uses.  Some customers have printers with drivers that are incompatible with the 1.10 series of programs.  If you have trouble printing reports, please inform us of which version you are using and your printer model.)

Release 2.1 (7/9/01)

Union/Insurance Hours Reporting
This new report has been added (which was present in the DOS program).   This report is used for tracking the number of hours employees worked by calendar month, without regard to the pay period and/or check dates.  A checkbox has been added to the Payroll page on the Program Setup window to activate this option.  When it is activated, the program will automatically add the number of hours worked to a total for the month.  If a pay period contains dates from two different months, the program will prompt the user for the number of hours for each month.  The report can be printed at the end of the month and the totals cleared to begin tracking the next month.

Also, the daily payroll option has been changed to record the number of hours worked automatically.  (This feature was not present in the DOS program.)

Advance Check Printing
When a custom check format was used, advance checks did not print correctly.  This has been fixed.

General 
When the mouse pointer is clicked on a date entry that does not already have a date entered, the cursor will automatically jump to the beginning of the entry form.

Allow user to change colors that aren't part of the standard Windows color definitions.  This allows you to choose colors that more closely match your color scheme if you have changed it under Windows.  Selections are available for the current entry (default: yellow), current line on a grid entry (default: yellow) and the current line on a selection list (default: blue-green).  Color setting may be changed from the Main tab page on the Program Setup window.

The toolbar did not always display correctly when the color scheme was changed from the default Windows colors or a desktop theme was applied.  This has been corrected.

Manual Journal Transaction Entry
Under certain conditions the program would not allow a transaction to be entered because it thought the transaction date was in a prior fiscal year.  This has been corrected.

Release 1.10y/2.0y (6/19/01)

WPS Application Report
Added option to allow multiple sites to print on a single page (default is one site per page).

Fixed a problem with headings printing the incorrect site ID.

Cost Accounting Transaction Report
Changed report so that a cost center is not required.  This makes it possible to print the report for a date range and have multiple cost centers on the same report, instead of only having one cost center's transactions on the report.  Also made the crop year an optional parameter for printing the report, and added Reference # parameter.

940EZ Report
Fixed a bug calculating exempt wages when some wages were not subject to UI taxation.

Tax Deposit Report
Added the check numbers, dates, vendor names, and amounts to the printout after checks have been entered.

Cost Center Entry
Fixed a problem on the worker's comp rates not saving correctly in some situations.

Employee Entry
Added a Print button at the bottom of the window which will print a one page sheet with the currently displayed employee's information.

User Interface
Added selections for grid, list and current item colors, so users can change these from the defaults to match their Windows color scheme.  Option is on the Main page of the Program Setup window.

Release 1.10x/2.0x (6/7/01)

Daily Payroll Entry
Added warning when employee's account status is set to inactive.

Added search option via context (right-click) menu or Ctrl+F.  When the daily payroll entries are in date order, the search will be for a date, otherwise the search will be for an employee.

Import/Export
Added new option to handle remote entry of information.

Payroll Check Edit
If user changes ending or starting date on a finalized check, program will ask if all checks on that date should be changed. 

Job/Phase/Operation Codes
Added an "Add" button as a shortcut (as opposed to going to the end of the list, then down to the next blank line).

Create New Budget
Fixed a problem with creating a new budget from prior expenses when job/phase codes used.

Cost Center Entry
Fixed a problem editing extra worker's comp rates from the Cost Center window.

Bank Reconcilement 
When window was resize, the arrow indicating the order transactions were displayed in was not displayed in the right location.

Vendor Entry
Added new tab page for vendor notes.

Vendor Check List
Check total was not being calculated unless an ending date was entered.  Fixed.

Application Entry
Added code to set re-entry unit type to DAY if it is not set.  Caused by bad data converted from DOS programs. 

Payroll Check Printing
Added code to check file to see if the starting check number has already been used, and prevent user from printing checks if it has.

Release 1.10w/2.0w (5/24/01)

New Hire Report
Report would always generate a magnetic media file even if nothing was selected for the magnetic media file location.  Fixed.

Daily Payroll Entry
Program will now display a warning message if employee's alien registration number has expired.

Vendor Lookup
Added a new option to lookup to display all vendors or only show active vendors.

Manual Journal Transaction Entry
This window is now resizable.  Also when entering more transactions than are visible on screen, the program will scroll down to the most recently entered transaction as new transactions are entered.

Employee Earnings Records
Added an option to print one employee per page (the default behavior).  This can now be turned off.

Employee Entry
Added Terminated and Rehired buttons to employee entry screen.

Payroll Check Printing
Fixed a problem on page checks with miscellaneous deductions not printing YTD totals correctly.

Release 1.10v/2.0v (5/18/01)

Company Type
Added a new setting in the Program Setup.  Currently this is only used for the Special Tax Status entry on employees (this entry is shadowed and set to None automatically unless the company type is set to Sole Proprietorship).

Farm/General Invoice Entry
Added options in Program Setup to show/hide several columns on the invoice entry window:  Billing Code, Cost Center/Crop Year, Date, Tag #, Unit Type, and Price Per.

When entering a new invoice, if the invoice number entered already exists, program will bring up that entry.

Labor Contractor Invoice Entry
Fixed a problem entering Credits/Returns.

Invoice Lookup
Changed lookup so that if a customer account is entered before the lookup is activated, invoices will be sorted by customer instead of by invoice number, and the customer entered will be highlighted.

Customer Statements
Four customer statement types are now available on the Program Setup.  Detailed or Summary options are available for either blank paper or letterhead.  The Summary format is the original format which prints each invoice  on a separate invoice.  The Detailed option prints each transaction (payment or invoice) in chronological order with a running balance. 

Daily Payroll Entry Defaults
Defaults entry for hours/units only allowed 2 decimal places, expanded to 4.

Payroll Batch Report
Added printing of payroll ending date to report, also added a new option to print the report in Landscape mode.

Worker's Comp Entry
When the rate is changed in the Worker's Comp class file, the Worker's Comp Table will be automatically updated with the new rate.

Release 1.10u/2.0u (4/24/01)

Check Printing
Made changes to better support check printer settings.  This will allow checks and reports to be printed from the same printer, but use different trays for each. 

Checkbook
Added cleared column as option.  Turn on cleared checkbox column from the context (right-click) menu. 

Deposit Entry
When the line items balance with the deposit total, the program will now automatically activate the Save button.

Direct Expense Check Entry
After completing a check, the program will now activate either the Print button or the Save button, depending on what you used on the last check.

Acreage Split
Fixed All button so that it doesn't add cost centers with zero acreage.

Payroll Tax Deposits
A prior version changed the behavior of the Tax Deposit window so that it would automatically update amounts in the window after writing checks.  This caused a Window "Illegal Operation" error.  The has been fixed. 

Aged Accounts Receivable Report
Fixed a problem aging invoices.

Inventory Transaction Report by Date
Under certain conditions, the report would not finish printing.  Fixed this, and also added a balance total at the end of each chemical's transactions.

Release 1.10t/2.0t (4/16/01)

Customer Invoice Posting
Added defaults to entry on line items.

Daily Payroll, Create Checks
Changed program to create line items in date order.

Payroll Check Entry
Added an option to convert unit entry in payroll check line items file to four decimal places.

Payroll Check Printing
Program will now display a message if a check total is zero, and allow you to decide whether or not to print the check.

Employee Detail Report
Added option to report to print for multiple employees.  (Employees are selected from a lookup.)

YTD Vendor Report
Program was incorrectly including deposits made in the 1099 amount.

Vendor Check Inquiry
Changed so that this window will let you see checks written on the NO VENDOR (zero) account.

Labor Contractor Invoice Entry
When the invoice date was changed, the dates on the line items were all changed to match the invoice date.  Fixed.

Grower Labor Report/AR Invoice Update
Changed program so that if pay period spans two months, the dates from the first month are added before the second month. (Labor Contractor line item setting)

Sales Journal
Print an asterisk next to any out of balance entries.

Chart of Accounts
When a general ledger account is changed, program will now update transactions and other related files with the new number.

Trial Balance Report
Report did not automatically update the general ledger if needed.   Fixed.

Release 1.10s/2.0s (4/9/01)

Grower Labor Report/AR Invoice Update
Changed report so that the invoices it updates with Labor Contractor setting will have the crew number on the line items.  

Labor Contractor Invoice Entry
Under certain conditions, when deleting an invoice, the program would report a "No record in memory to delete" error and the invoice would not be deleted.

Financial Reports
Added an option to start a new page for title/heading accounts.  This is a new checkbox that appears on the Chart of Accounts setup window.  This allows you to print each main category on it's own page.  

Payables Check Printing
Fixed printing position of stub on 2.0 version.

Chemicals
Added tablets as unit type.

Starting Balances
Fixed print button on 

Release 1.10r/2.0r (4/5/01)

Grower Labor Reports
Fixed a problem that prevented a labor report for a specific crop from being printed when the crop ID started with a number.   (This also prevented deleting the entries for a specific crop from the labor report file.)

Accounts Receivable
New feature:  Immediate update to general ledger from invoice entry.  By enabling this feature in the Program Setup, the program will update journal transactions for each invoice as each invoice is finalized.  This eliminates the need to print the current batch Sales Journal report in order to update the general ledger.  (The Sales Journal can still be printed by date range of course.)  

By enabled this feature, more transactions will be updated to the general ledger because each invoice will have it's own set of transactions, instead of the summary totals that the Sales Journal would otherwise update to the general ledger.  However, when this feature is enabled, invoices which have been finalized may now be unfinalized, edited, and re-finalized, making it easier to correct mistakes on invoices which were finalized.  (However, when this is done there is no audit trail available to see what happened, as there would be if a return/credit was issued and the invoice re-entered.)

Release 1.10q/2.0q (4/4/01)

Grower Entry
The automatic numbering of new grower accounts was not working, regardless of the setting in the Program Setup.  This has been fixed.

Payables Check Entry
Added code to prevent errors (NUMBER TOO LARGE FOR FIELD ALLOCATION) when paying more than 99 invoices.

Cost Accounting Transactions
Allow columns for reference #, invoice #, and check # to be added.  Right click on the cost accounting transaction list and use the "Select Columns..." option. 

Grower Labor Reports/Invoice Update
Added code to support updating one invoice for each crop when using the itemized billing options (FUI/SUI/FICA/Worker's Comp/Commission).

Also, the program was rounding rates to two decimal places when creating the line items for the accounts receivable invoice, changing so that all four digits are used to the right of the decimal.

Print Payroll Checks
Under certain circumstances, printing checks by operator name could cause the program to lock up.  Fixed.

Checkbook Register Report
An automated fix routine was added to this report to renumber the general ledger accounts on transactions.  Specifically added to handle a bank account that is set up with the wrong general ledger account by the user; the fix routine will correct transactions already entered to the new general ledger account.

Release 1.10p/2.0p (3/28/01)

Worker's Comp Report
When printing cost centers under a general ledger heading, the report repeated the general ledger heading before each cost center was printed.  This was fixed to print the general ledger heading once.

Aged Accounts Receivable Report
Program was not picking up payments made on the accounting date of report.  Fixed.

Payroll Check Voucher Report
Gross and net wages were reversed, changed positions so that they print in the right places.  Also added employee's YTD totals.

Release 1.10o/2.0o (3/26/01)

Employee Entry
When entering a new employee, the program will now do a search on the social security number to see if the employee has already been entered (or another employee has been entered with the same social security number).  If an existing entry matches, that account will be displayed.

Payroll Check Entry
When entering an employee's social security number on the batch payroll check entry, the cursor will automatically jump to the next entry field when the first three or middle two digits are entered.  (It is no longer necessary to press [Enter] or [Tab] after entering the first two parts of the social security number.)

Payroll Check Entry
When using the Copy Check feature, if the previous employee did not make minimum wage on some entries, the program would erroneously ask "Abandon Changes?" several times as each line item was copied.

Crop Management Billing
Added option to Reprint a grower statement.

Chart of Accounts Entry
A new feature has been added to display the current account balances on the chart of accounts entry screen.  This feature is enabled by a checkbox setting on the General Ledger tab page.  (Enabling this feature may have a significant performance impact unless the general ledger balances are frequently updated or you have a very fast computer.)

Pesticide Application List (version 2.0 only)
When printing the list, the site ID on the first page is repeated on the second page, and from that point on the headings are printing the site ID for the previous page.  Fixed. 

Labor Contractor Crop Entry
When entering a new crop, the program reported "Please enter a valid G/L #" error.  Fixed.  (Bug introduced in 1.10m/2.0m version).

Generate Closing Entries
The program could pick up incorrect balances when generating closing entries due to cost accounting transactions or unfinalized vendor invoice transactions.  This prevented a final general ledger closing from being done, and trial closing figures were calculated incorrectly.  This has been fixed.

Release 1.10n/2.0n (3/23/01)

Cost Center Entry
The Save button at the bottom of the window did not work (the save button, "File, Save" menu option, and [F2] key were working properly).  This has been fixed.

Release 1.10m/2.0m (3/17/01)

Worker's Comp Rate Entry
Program now has lookups available for the Tax Expense G/L # and the W/C Expense G/L #, and it checks to make sure the number entered is a valid general ledger posting account.

Release 1.10l/2.0l (3/13/01)

Cash Receipts
Program was not allowing discount to be entered in Cash Receipts entry.  Fixed.

Customer Entry
When entering a new customer account, the program will now use the account number you enter if it has not already been assigned.  If you do not enter an account number, the next available one will be assigned automatically.

Pesticide Applications
On Pesticide Application Lookup, the lookup will now start at the end of the file (with the most recent applications entered) instead of the beginning of the file.

Added Delete Applications by Date option.

YTD Payroll Reports
Modified YTD Archive File compare-to-checks option so that is only prints employees whose totals do not match.  Report will also print check information where it finds the running YTD totals on the checks are not correct.

Service Charges
Added new option to Accounts Receivable.

Release 1.10k/2.0k (3/8/01)

YTD Payroll Reports
Added option to compare Employee YTD Archive File totals to checks totals on the Archive File Report.

Release 1.10j/2.0j (3/6/01)

General Ledger
Added an option on the Review Journal Transactions to search descriptions fields of transactions.

Pesticide Applications
Fixed problem signature line not printing high enough on Monthly Use Report.

Invoice Posting
Added new option to program Accounts Receivable.

Release 1.10i/2.0i

Accounts Receivable Setup
Fixed "duplicate records not allowed" error entering new divisions in Accounts Receivable.

Grower Labor Reports
When the Grower Labor Reports update invoices to the Accounts Receivable using either the "No Update" or "General" option for line items, it will use predefined billing description codes on the line items of the invoices.

Daily Payroll, Create Checks
Change the Crew # selection so that multiple crews may be entered at once.  A range of crew numbers may also be specified.  For example, "1, 4, 6-10, 12" would create checks for the eight crews listed.

Pesticide Applications
Added a new field for proposed time on the Notice of Intent.

Checkbook, Transfers
Program was reporting an "attempt to edit a protected record" when deleting a transfer.  This has been fixed.

Release 1.10h/2.0h

Accounts Receivable Invoice Entry
Fixed problems with invoice lookup/transaction type/invoice status.

General Ledger
Added a new file for entering fixed assets.  Added option to the Balance Sheet to print a report with market values for fixed assets instead of book value.

Checkbook
Fixed Change Next Check # dialog; it wasn't always displaying the bank account number correctly.

Vendor Check/Invoice Entry
When entering a direct expense check or a vendor invoice, you can now copy the previous entry on the vendor's account by pressing [F11] when the cursor is on the Total entry.

Profit Or Loss Comparison Report
Added an option to print difference between years either as a percentage or as a dollar amount.

Financial Reports
Added code to print reports by G/L cost center.

Release 1.10g/2.0g (2/6/01)

Accounts Receivable Report
Changed report order so that customers are listed alphabeticially.

Date sensitive reports (ie reports printed for prior months) were not excluding invoices after the report date.

Changed report to use cash receipts file to determine payments made, this change eliminates the limitation of getting an accurate date-sensitive report when invoices had more than three payments on them.  Adjusted program so that cash receipts are ignored (total paid balance is used) if the last payment date is prior to report date (this works around a problem with the conversion of the cash receipts file on customers who used the DOS program).

Checkbook
The program will now display a list of the cash receipts entries (including customer account, invoice # paid, amounts) on the screen when a deposit entry is double-clicked on.

Payroll Batch Check Entry Defaults
This window allowed invalid defaults.  Program now checks to make sure the entries are valid before accepting.

Payroll Batch Check Entry
Changed program to prevent user from changing the control number assigned to check entries. 

Customer Invoice Entry (Farm/General)
The drop down list for the sale type on the first line item was not working correctly.  Fixed.

Fixed a problem with the option to change the next invoice number.

Cost Centers
Added a worker's comp rate to the main page of the cost center setup.

Program did not allow cost centers to be deleted even though they had not been used on any transactions.  Fixed. 

Cost Centers, Overhead Setup
In some circumstances, the New Year button didn't work properly.  Fixed.

EIC Credit
Fixed a miscalculation of the check total when and employee has the EIC credit enabled.

Grower Labor Reports
In 2.0f version, worker's comp insurance company/policy # were not printing on the report.

Release 1.10f/2.0f (1/29/01)

Year End Magnetic Media
The option for generating the year end magnetic media file has been added. 

Blue Skies Import
New option to import information from AgData's Blue Skies Accounting.

Crop Entry (Labor Contractor)
Fixed problems with program saving worker's comp rates correctly. 

Customer Label Printing
Fixed a problem with selecting All/Active/Inactive customers.

Grower Labor Reports
When printing all growers, the "Finalize grower #?" question now has a Cancel button, which allows you to stop printing the reports.  (Before, the only options were yes/no, and the only way to cancel a report was to click on the Cancel button while the report was running.)

Release 1.10e/2.0e (1/19/01)

943 Report
Fixed a bug that caused report to pick up regular (941) employees as well as ag (943) employees.

Grower Labor Reports/AR Invoice Update
Fixed a problem that caused invoices updated to AR under the new labor contractor invoice type setting to not have the number of men entered on each line item.

When printing the grower labor report for a single grower, the program will no longer ask if you want to clear the entire grower labor report file.

Tax Liability Report
Fixed a rare problem that caused the report to terminate before reading all checks for the month(s) requested.

Release 1.10d/2.0d (1/17/01)

Crop Expense Report
Added a report total at end of report when the report is printed for multiple general ledger accounts.

1099 Printing
Added a Top Margin setting in 1099 printing option to adjust vertical position of 1099's.

Cash Receipts Entry
Fixed a bug introduced in version 1.10a/2.0a that kept the default bank account # from automatically defaulting when entering cash receipts.

Employee Earnings Records
Total advances was not cleared for each employee, causing amounts to be carried over from one employee to the next when printing all employees.

Tax Deposit Check Entry
Added code to the program to save the vendor accounts used for tax deposit payments if the vendor accounts are not set in the federal and state tax rate files.

Renumber Checks Option
Added a new option to automatically renumber a series of checks, located on the Payables Utilities menu.

Bank Account Setup
Fixed a bug that didn't allow new accounts to be manually entered. (New bank accounts could still be entered via the Setup New Bank Account wizard from the Checkbook Register.)

7-Day Use Report
Fixed a bug that prevented report from printing on version 2.0 of program (1.10 version unaffected).

Release 1.10c/2.0c (1/11/01)

Check Format Adjustment
A change has been made when printing checks on a dot matrix printer with top stub/bottom checks to adjust where the check portion starts printing.  The top margin settings are used for adjusting this.  Contact Datatech for more information on adjusting this setting.

W-2 Printing
On dot matrix printers, the first and last names were printed together without a space between them.  This has been fixed.

Release 1.10b/2.0b (1/10/01)

Sales Journal
A change made in December in the year end update could cause the sales journal to report a "Field number out of range error" and cause errors in the journal transactions that were updated.  The error has been fixed, but if you have received this error contact Datatech if you need assistance correcting your journal transactions.

Bad Relationship Errors
A utility has been added to the program to assist in diagnosing "Bad relationship" errors.  Call Datatech for assistance in using this option.

Release 1.10a/2.0a (1/8/01)

DE-7X Printing
Wages and rates printed on the form were correct, but the program was multiplying out the wrong numbers to get the SDI withholding amounts. This has been fixed.

W-2 Printing
Better support for printing on dot matrix printers is included in this update. Dot matrix W-2’s will now use the printer’s native font, which speeds up printing, and you can now tell the program to pause after a certain number of W-2’s to give you a chance to change the forms. A horizontal printing offset (in characters) can now be specified to adjust the horizontal positioning of W-2 printing (similar to the MS-DOS program.)

Also, whether you are printing on dot matrix or page printers, if you cancel printing of W-2’s, the program will display a message that lists the settings to use for resuming printing of the W-2’s with the next employee.

When printing the W-3, the program did not clear the previous print job, printing the W-2’s again.

Resizable Windows
Several windows may now be resized or maximized so that you can see more information in them, including the Checkbook Register, Daily Payroll Entry, Memo Cost Accounting Transaction Entry, and the Bank Reconcilement.

Payroll Journal
When a payroll journal was printed for an advance check and it was the only check on the journal, general ledger transactions with zero amounts were listed on the Payroll Journal Distribution Report. They have been removed.

Daily Payroll Batch Report
A grower account # selection for this report has been added.

Daily Payroll Create Checks
A grower account # selection has been added to this option.

Monthly Use Report
Items entered in the chemical file with the Chemical? setting set to either "No" or "Fertilizer" will not be printed on the Monthly Use Report.

Crop Reports
The "Print All" option works better now. Previously, this would generate a separate print job for each cost center, which did not work well when previewing on the screen. Now reports for all cost centers will be generated as one print job. Also, the program used to print a report for the blank cost center; now it won’t.

Cash Receipts
The check # was not being saved on the invoice record. This has been corrected.

Customer Account Inquiry
The total at the bottom of this window included unfinalized customer invoices. This has been corrected to only include finalized invoices.

Direct Expense Check Entry
If a sequence of check numbers is used again (for instance, you order new checks that have numbers which you’ve already used), the program would automatically find your previous check record when attempting to enter a new check. The program has been modified to handle this situation differently. First, when you are entering a new check and you use the default next check number that appears, the program will not attempt to find a previous check entry that matches that check number. Second, a new option flag has been added to the Payables page on the Program Setup option called "Autofind on Check #". When this box is unchecked, the program will not attempt to automatically find the check # that is entered at all.