Grower Labor Reports
The Migrant
and Seasonal Agricultural Work Protection Act requires
farm labor contractors to furnish payroll records to growers for all workers
that are perform work for each grower. Similar
requirements are present in the
California labor code section 1695.55. This is what the Grower Labor
Reports are for. And the best part is that no additional work is
required for you to produce these reports for your growers! In
addition, The Labor Contractor's Office can produce invoices for your
growers along with the labor report, automating your billing process.
 During payroll check entry, all information is recorded for printing
labor reports for your growers. Each line of payroll that you enter has a
crop, job and grower entry. The crop file allows you to enter descriptions
for each of the separate locations, ranches or crops that employees are
doing work in for your growers. Job descriptions are also entered for each
type of work done. These descriptions appear on the labor reports, so that
the grower knows what work was done and where it was done.
Labor reports are normally printed after the Payroll Journal. In addition
to printing the labor reports as part of your normal workflow, you can also
print them for any period of time. For instance, a grower may want to get a
report of all the work that was done for an entire month. Or, a labor report
from a couple of weeks ago is lost, and needs to be reprinted. In both of
these cases, The Labor Contractor's Office allows you to print reports to
get exactly what you need.
Grower Invoicing
In addition to printing the labor reports, several billing options are
available to automatically generate invoices from your payroll information.
Each grower may have it’s own settings, so you can use different methods
or rates for each grower or turn off the automatic invoicing if you enter
invoices manually. Grower invoices print out right after the labor reports.
If you are billing the grower a flat commission rate, such as 36%, you
can enter this rate in the grower file, and when the labor reports print
out, an invoice billing that rate will be printed. Or, if you bill for each
employer tax and worker's compensation insurance and charge a lower
percentage, the grower file can also be set up to do that. A flat rate
billing option is also available, where the grower is billed specific rates
for each hour or piece.
If errors were made on the day, grower, crop or job entries on payroll
checks, these can be corrected even after the checks have been printed so
that the Grower Labor Report will have the correct information.
With the optional Accounts Receivable module, grower invoices can be
automatically posted to the invoice file for printing on aging reports and
statements and entry of cash receipts.
Grower Charges
Grower charges can be used to bill the grower for
items besides labor, commission, taxes and worker's compensation insurance.
For instance, if you are purchasing cartons and need to bill the grower for
them, you can enter grower charges for the number of cartons harvested and
the price per carton. These charges will be added to the grower
invoice created by running the Grower Labor Report.
During payroll entry, you can enter equipment used by
employees. This will automatically create charges that will be billed
to the grower for equipment rental.
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