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Ag Payroll
Labor Reports
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Ag Payroll

The Ag Payroll system is designed from the ground up to handle the demanding requirements of a high volume agricultural payroll.  Here are some of the highlights:


  • Handles both Ag (943) and Regular (941) employees.

  • The system automatically prevents two employees from using the same social security number.

  • Records I-9 numbers, tracks expiration dates and keeps track of employees that need to give you their I-9 form. Reports can be printed to show which employees number will be expiring.

  • Assign employees to crews to print Crew Sheets and speed up payroll data entry.

  • Optional H-2A module to handle special requirements for H-2A workers.

Check Entry

  • Each line on paychecks can be charged to different growers, crops, and jobs, and different piecework and hourly rates can be combined on the same check. This is no limit on the number of lines you can enter on a check.

  • The Daily Payroll window provides a fast way to enter payroll data directly from your crew sheets or time sheets. Settings for entry defaults speed up data entry by automatically entering items for you.

  • Standard pay rates can be set up based on the job and crop entered. These rates will automatically appear on check entry screens.

  • Use the Crew Sheet Wizard to quickly enter hours and pieces for an entire crew quickly.

  • Hours worked for piecework wages can be easily entered to verify employees receive minimum wage.

  • When paying piecework wages, you can set up guaranteed minimum hourly rates to pay either individual employees or entire crews.

  • Employees can easily be found by name key, account number or social security number.


  • The program calculates all applicable federal and state taxes, and observes FICA, Medicare, SDI, SUI, and FUI wage limits.

  • Additional deductions can be set up for employee advances, child support, tools, housing, garnishments, etc.

  • Garnishments for child support or income tax can be tracked automatically for each employee.  The Payroll system will generate a payable item in Accounts Payable for you to issue checks to government agencies that wages are garnished for.

Check Printing

  • Detailed payroll check stub exceeds standards required by law.  You have the option of printing Check Vouchers on plain paper when there isn't enough room on the check stub to print all of the detail.

  • Grower name and address prints on check stub to comply with California's new law (AB 243).

  • When checks jam in your printer, it is easy to print new copies of any checks that did not print out ok. No complicated voiding and re-entering of data is necessary.

  • One-step void process for checks that do need to be voided (for instance, issued to wrong employee account).

  • Headings on check stub can be printed in either English or Spanish (language is selectable by employee).

  • Prints checks on any laser check stock.


  • Optional export option for sending a file to banks that use the Positive Pay system to verify checks.

  • Prints California and Federal quarterly and annual forms, including DE-9/DE-9C, Form 941, Form 943, Form 940-EZ, and W-2's.

  • Generates quarterly magnetic media diskette for California, Oregon, Michigan and Florida as well as the annual magnetic media disk for the Social Security Administration.  (Support for magnetic media reporting in other states can be added if you require it.)

  • Prints Washington state's Industrial Insurance report and generates file for quarterly UI reporting (for use with Washington's UIFastTax reporting software).

  • Prints generic state quarterly report for other states for use in filling out quarterly tax forms. 

  • Complete check information is retained on your computer indefinitely, allowing you to print earnings records for unemployment, welfare, and other government agencies.

  • New Hire Report (California DE-34) included with magnetic media reporting option.

  • Grower Labor Reports and invoices are printed automatically from all the information entered for the payroll checks.

  • Labor Analysis Report gives you flexibility to print reports including exactly the information you want, sorted and subtotaled in any order.

  • Set up your worker's comp rates for each individual crop/job.  Worker's Comp Report can then be printed that breaks down your labor by each worker's comp category that you use.


  • Optional interface to data collection systems (such as ADS, Phytotrak, AgriScan and Handtrak) allows you to track pieces and hours worked in the field and then automatically transfer this information to the payroll system.

  • If you currently use Quickbooks and want to continue using it for your accounting, the Payroll system can generate an IIF file to import journal transactions into Quickbooks, including your payroll checks, tax liabilities, labor, tax and worker's comp expenses.

  • The Payroll system can generate a file with all of your check information if your bank uses Positive Pay or a similar system to validate checks that are cleared on your payroll account.

Employee Lists/Reports

Abbreviated/Detailed Employee List
Mailing Labels
Time Card Labels
Miscellaneous Deduction List
Wage Detail Report
Registered Alien List
Crew Sheets
SSN Verification Report
New Hire Report
Union/Insurance Hour Report
Monthly Hour Report

Employee Drug Test Selection

Quarterly Reports
Quarterly Wage Detail Report
Taxable Wages by Quarter
Quarterly State Report (DE-6)
Employee Tax Schedule
Quarterly Federal Report (Form 941)
Payroll Reports
Batch Payroll Report
Row Count Worksheet
Daily Payroll Reports (5)
Payroll Journal
Check Signoff Sheet
Employee Check Vouchers
Employee Check Detail
Employee Earnings Records
Miscellaneous Deduction Report
Worker’s Comp Report
Tax Liability Report
Wages & Tax Summary Report
Labor Analysis Report
401(k) Report
Garnishment Report
Year End Reports
Yearly Wage Detail Report
California DE-7 Report
Federal 943 Report
FUTA Form 940EZ
W-2 Printing



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Last modified: December 23, 2011