The Ag Payroll system is designed from the ground
up to handle the demanding requirements of a high volume agricultural
payroll. Here are some of the highlights:
Handles both Ag (943) and Regular (941)
automatically prevents two employees from using
the same social security number.
Records I-9 numbers, tracks expiration dates and
keeps track of employees that need to give you their I-9 form. Reports can be
printed to show which employees number will be
Assign employees to crews to print Crew Sheets
and speed up payroll data entry.
Optional H-2A module to handle
special requirements for H-2A workers.
Each line on
paychecks can be charged to different growers,
crops, and jobs, and different piecework and
hourly rates can be combined on the same check.
This is no limit on the number of lines you can
enter on a check.
The Daily Payroll window provides a fast way to enter payroll data
directly from your crew sheets or time sheets.
Settings for entry defaults speed up data entry
by automatically entering items for you.
Standard pay rates
can be set up based on the job and crop entered.
These rates will automatically appear on check
Use the Crew Sheet Wizard to quickly enter hours
and pieces for an entire crew quickly.
Hours worked for
piecework wages can be easily entered to verify
employees receive minimum wage.
When paying piecework wages,
you can set up guaranteed minimum hourly rates to pay either
individual employees or entire crews.
Employees can easily be found by name key, account
number or social security number.
calculates all applicable federal and state
taxes, and observes FICA, Medicare, SDI, SUI, and
FUI wage limits.
can be set up for employee advances, child
support, tools, housing, garnishments, etc.
Garnishments for child support
or income tax can be tracked automatically for each employee.
The Payroll system will generate a payable item in Accounts
Payable for you to issue checks to government agencies that wages
are garnished for.
Detailed payroll check stub exceeds standards required
by law. You have the option of printing
Check Vouchers on plain paper when there isn't enough room on the
check stub to print all of the detail.
Grower name and address prints on check stub to
comply with California's new law (AB 243).
When checks jam in
your printer, it is easy to print new copies of
any checks that did not print out ok. No
complicated voiding and re-entering of data is
One-step void process for checks that do need to
be voided (for instance, issued to wrong employee account).
Headings on check stub can be
printed in either English or Spanish (language is selectable by
Prints checks on any laser
Optional export option for
sending a file to banks that use the Positive Pay system to verify
Prints California and
Federal quarterly and annual forms, including
DE-9/DE-9C, Form 941, Form 943, Form 940-EZ,
magnetic media diskette for California,
Oregon, Michigan and Florida as well as the
annual magnetic media disk for the Social
Security Administration. (Support for
magnetic media reporting in other states can be added if you
Prints Washington state's Industrial Insurance report
and generates file for quarterly UI reporting (for use with Washington's
UIFastTax reporting software).
Prints generic state quarterly report for other states
for use in filling out quarterly tax forms.
information is retained on your computer
indefinitely, allowing you to print earnings
records for unemployment, welfare, and other
New Hire Report (California DE-34)
included with magnetic media
Grower Labor Reports
and invoices are printed automatically from all the information
entered for the payroll checks.
Labor Analysis Report gives you
flexibility to print reports including exactly the information you
want, sorted and subtotaled in any order.
Set up your worker's comp rates
for each individual crop/job. Worker's Comp Report can then
be printed that breaks down your labor by each worker's comp
category that you use.
Optional interface to data collection systems
(such as ADS,
allows you to track pieces and hours worked
in the field and then automatically transfer this information to
the payroll system.
If you currently use Quickbooks
and want to continue using it for your accounting, the Payroll
system can generate an IIF file to import journal transactions
into Quickbooks, including your payroll checks, tax liabilities,
labor, tax and worker's comp expenses.
The Payroll system can generate
a file with all of your check information if your bank uses
Positive Pay or a similar system to validate checks that are
cleared on your payroll account.
- Employee Lists/Reports
Time Card Labels
Miscellaneous Deduction List
Wage Detail Report
Registered Alien List
SSN Verification Report
New Hire Report
Union/Insurance Hour Report
Monthly Hour Report
Employee Drug Test Selection
- Quarterly Reports
- Quarterly Wage Detail Report
- Taxable Wages by Quarter
- Quarterly State Report (DE-6)
- Employee Tax Schedule
- Quarterly Federal Report (Form 941)
- Payroll Reports
- Batch Payroll Report
- Row Count Worksheet
- Daily Payroll Reports (5)
- Payroll Journal
- Check Signoff Sheet
- Employee Check Vouchers
- Employee Check Detail
- Employee Earnings Records
- Miscellaneous Deduction Report
- Worker’s Comp Report
- Tax Liability Report
Wages & Tax Summary Report
- Labor Analysis Report
- Garnishment Report
- Year End Reports
- Yearly Wage Detail Report
- California DE-7 Report
- Federal 943 Report
- FUTA Form 940EZ
- W-2 Printing