The Accounts Receivable system is an option that you can add
to The Labor Contractor's Office. It can either be used either as a
"stand-alone" or "integrated" invoicing/receivable
As a "stand-alone" system, you enter and print
invoices in the Receivables system independent of your payroll
entries. This gives you complete control over the invoices that are
issued to your growers.
As an "integrated" system, the grower labor
reports will automatically generate invoices and post these to the
receivables system. A wide degree of flexibility is available for
generating the invoices.
Of course it's possible to use the system both ways.
For instance, you might have some growers that you want to manually enter
invoices for, while other growers you let the system generate the invoices
for you automatically.
- Customer file maintains names, address, and current balances for all
your customers. Customer lists and mailing labels can be printed from
the customer file.
- Invoices printed by the Grower Labor Reports can
be automatically posted to the Accounts Receivable.
- Invoices can be entered through two different invoicing options:
a general purpose invoice option and a invoicing option designed
specifically for labor contractors.
- Invoices may be printed at the time of entry or in a batch at a later
time. If printed in a batch, invoices can be first printed as trials,
proofread, then printed as finals.
- Invoices and statements may be printed on blank paper, letterhead or
pre-printed forms. You can print your logo at the top of the invoices
when using the blank paper format.
- Payments received for invoices are automatically updated to the
Checkbook window and appear as deposits.
- Customer statements can be printed, showing all open invoices.
- Service charges may be automatically charged on overdue
- Invoices and statements can be printed on standard forms, blank paper,
or letterhead stock.
- Set up custom messages to print on invoices and statements.
- Aged Accounts Receivable Report, for accounting and collections, may
be printed in summary or detail form, with user defined aging periods.