Cost Accounting

Features

Ag Payroll
Payables
Cost Accounting
Crop Budgeting
Equipment Costing
General Ledger
Pesticide Reporting
Accounts Receivable
Farm Management
Query/Data Export
User Interface
System Requirements
Future Enhancements
Download Evaluation
Pricing
Ordering and Training
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The purpose of the cost accounting system is to provide you with information to assist in making management decisions for your farm. This includes information on yields, expenses, income, and profitability. (Other accounting systems use the term "enterprise accounting" for this.)

The crop cost accounting system is updated through the one time entry of information on payroll checks, vendor checks, deposits and pesticide usage. All of this takes place automatically when you enter a cost center and crop year for these transactions. Crop reports can be printed at any time for an up to date status on your bottom line.

The Cost Accounting system features include:

Crop Reports automatically print income and expenses grouped by your crop year, instead of calendar or fiscal year.
Cost accounting reports provide you with both per acre and per yield analysis of income, expenses and profitability.
Crop Reports may be printed at any point for any crop year. Information never needs to be "archived" or "purged". This make is easy to be able to print historical or comparison reports.
You don't need to set up a new set of data files for each year, or set up new cost centers for a new crop year.
Job/Activity/Phase/Operation Categories allow you to group general ledger expense categories for crop reporting purposes.
Acreage split feature on vendor check, invoice and deposit entry windows easily divides expenses between cost centers based on acreage.
Memo crop costs allow you to record expenses for crop reports without having to affect general ledger account balances.
The system can track a different commodity for each crop year, useful for fields where you rotate crops.
General/Administrative Overhead calculation will distribute a portion of non crop related expenses on crop reports.
Crop Notes program allows you to maintain an electronic notebook by field, for notes on soil conditions, planting dates, temperatures, chemicals applied, etc.
Overhead Cost Centers allow you to group field cost centers together. Expenses applied to an overhead cost center will be allocated to the individual field cost centers that are assigned to the overhead.
You can define up to four different types of overhead cost centers. Multiple levels of overhead allocation are supported.
Crop Comparison Report can be printed to compare income and expenses for two different crop years.
Consolidated Reports allow you to combine fields on one report. This allows you to get reports that group all fields of the same variety or that are on the same ranch.
As many Consolidated Report types may be set up as needed. As an example, suppose you have a number of different blocks growing citrus fruit (lemons and oranges). Each block is a different cost center. You might set up the follow reports:

All Citrus (would include all blocks growing lemons and oranges)
All lemons (just your lemon blocks)
All oranges (just your orange blocks)
Navels (includes only your Navel blocks)
Valencias (includes only your Valencia blocks)

With this level of detail, you can quickly review and compare your income, expenses and profitability for different crops and varieties.

Expense Report prints totals for all crops for an individual expense category, allowing you to see how each expense is distributed between cost centers.
Monthly Crop Report gives you a quick overview of income and expense activity for each of your cost centers.