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There are several uses for the Expense Report. It is
designed to detail the cost accounting breakdown of expenses to each general
ledger account. In other words, this report answers the question
"What cost centers and job codes were used on transactions to a
particular general ledger account?" Here is an excerpt from a
report::
The Expense Report can be printed for any range of general
ledger accounts, in detail or summary (as shown above) formats. This
report can assist in reconciling amounts from the cost accounting system
with the General Ledger amounts. For instance, here is a General
Ledger Update report printed in monthly summary format for the same account
and time period:
Note that the total of transactions on both report match,
indicating that the cost accounting system agrees with the general ledger
system.
The Expense Report can also be used to make sure that all
transactions have been expensed to a cost center. For instance, in the
sample report above, there is a total of 244.88 that has not been assigned
to a cost center. You may want to examine a detailed version of this
report to review the transactions that make up that total.
In addition to the total dollar amount for each cost center,
the report prints a per acre analysis. This may be helpful when
comparing fields growing the same commodity, where you expect each field to
have similar costs per acre. In the example above, the "Struckmeyer"
field has a much higher cost per acre than the other fields. This
might indicate a problem on that field that resulted in higher costs or
possibly an entry error.
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