10 Items For Ag
Employers To Have on Pay Stubs
1.
The employee’s name and social security number.
2. The basis on which wages are paid (for instance,
hourly, overtime or piece work) and the rates paid for
each.
3. The number of piece work units earned, if paid on a
piece work basis.
4. The number of hours worked. Overtime hours must be
listed separately.
5. The total earnings for the payroll period.
6. All deductions must be listed—list both the type
of deduction and exact amounts for each.
7. The net pay.
8. Starting and ending dates for the period the employee
is paid.
9. The employer’s name and full address.
10. The employer’s federal and state employer
identification numbers.
Take a look at your
payroll check stubs and make sure you are in compliance
with federal and state regulations! (See
California Labor Code Section 226.)
The payroll checks stubs
printed by The Farmer's Office and The Labor
Contractor's Office meet and exceed the
requirements listed above. Call to get a free sample
faxed or mailed to you--toll free (888) 222-DATA. (Due to
the limitations of the web, it's difficult to present a
legible copy of a check printed by our software, but we
have reproduced sections of the check stub below. We'll
be happy to get you a readable copy by fax or mail,
though.)
Having all of the required
information on your check stubs will not only help you
avoid fines, but also improves employee relations. Many
of our customers have told us that their employees know
to the cent what their tax withholding should be, as well
as any other deductions and the number of hours worked
and/or total number of pieces.
By providing all of the
above information you can reduce employee complaints or
disputes over paychecks. Our software goes one step
further by printing additional information, including
location/crop and job worked. These are not printed as
code numbers, but as text descriptions that you enter.
(Of course, space is limited on the check stub, so the
descriptions are abbreviated a little.)
If employees are being
paid piece work on a row basis (on tree and vine crops
for instance), the row number can also be entered and
printed on the stub. Piece work wages will also display
the unit type appropriate for the job the employee
performed--for instance trees or vines pruned, boxes
harvested, etc. And for labor contractors, the grower
names are printed in addition to the location/crop.
Here is a sample of what
the gross wage section of the check stub looks
like:
Day Pay Type Grower Field Row Job Hrs Units Rate Total
MO REG HRS NAZAROFF, DA GRAPES SECTI PRUNING 9.00 4.7500 42.75
TU REG HRS NAZAROFF, DA RAISINS SECT SUCKERING 9.50 4.7500 45.13
WE PIECEWORK ROCK'N JK PEACHES PRUNING 8.50 48.0000 Trees 1.0000 48.00
TH PIECEWORK ROCK'N JK NECTARINES PRUNING 9.00 50.0000 Trees 1.0000 50.00
FR PIECEWORK KEN VONG FAR STRAWBERRIES HARVEST 10.00 200.0000 Boxes 0.2500 50.00
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As you may
notice, work done on each day is listed on a separate
line. In addition, each day has different jobs, crops,
pay basis (hourly or piece work), and pay rate. What if
an employee works on two different crops or locations in
the same day? Or an hourly employee works overtime? You
just enter two lines, and they print out separately. The
software will print as many lines as will fit on the
check stub. And if there isn't enough room on the check
stub (rare, but it happens) you can print the Payroll
Check Voucher Report on blank paper to give employees a
complete record.
In addition to the total
earnings, deductions and net pay for the check,
Datatech's software also lists the Year-To-Date totals as
well on the check stub for the employee's reference:
This Check Yr To Date
Gross Wages 235.88 2,594.68
SDI 1.18 12.98
FICA 14.62 160.82
Medicare 3.42 37.62
Fed WHT 0.00 0.00
State Wht 0.00 0.00
Local Wht 0.00 0.00
EIC 0.00 0.00
Advances 0.00 0.00
Net Check 216.66 2383.26
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If you want, the paycheck
can also show what employees make in piecework wages,
total hours worked for piece work wages, and what the
minimum wage would be for those hours. Employees can
clearly see that they are not being paid below minimum
wage.
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